Modern businesses print a lot. In fact, according to one study, the average business prints almost 60 pages per day and around 12K sheets per year. Depending on what is being printed, the prices for each page can range between two and 10 cents. With modern technology, businesses can reduce printing costs by using various tips and techniques.
While using managed print services is one way to reduce costs, there are other options too. Exploring all the possibilities will ensure the right steps are taken to reduce costs while keeping up with an office’s print needs. Keep reading to learn what these tips are.
1. Use the Print Preview Feature
Many employees are in such a rush they never check their documents before printing them. If a mistake is found, they have to go back and reprint the page or several pages. In some cases, resolving the issue requires reprinting many pages. It is important to use print preview. This will let a person double-check the information on the document and the format before printing it.
2. Grayscale Printing
If color is not being used for a document, change the printer’s settings to only print grayscale or black and white. This is going to turn the color print off and save toner when color printing is not needed. Be sure to do this for all printers in an office to save as much money as possible.
3. Duplex Printing
Another option for reducing costs is printing duplex or double-sided pages. This is going to take much less paper and help someone save money because they do not have to refill the paper supply as often. While this is not a possibility for all printing needs, it can be beneficial in some situations.
4. Use Remanufactured Ink
Remanufacturing ink is a smart way to reduce print-related costs. For a small percentage of the original manufacturer’s price, it is possible to buy the ink cartridge needed for the device. Make sure to buy remanufactured ink from a reputable dealer who knows what cartridge the device needs.
5. Digital Sharing
Today, there is no need to print each employee an agenda at a meeting. Instead, consider sharing documents online using emails. Another option is to use a cloud-based network to reduce the amount of printing the office does. With this method, it is possible to reduce the need to print and the number of copies of a document that are needed.
6. Two Printers
If an office only has one printer, it is going to be managing the entire workload in the office. This can take a serious toll as time passes. When two printers are installed, though, different prints can be done on each device. This is going to help ensure that the work is being properly distributed, which will prevent the overuse of ink.
Printing and Saving Money
When it comes to saving money, it may be difficult to figure out what to do to reduce print costs. However, with the tips and information here, it is possible to cover the office printing needs and reduce costs. Take time to review this information, take the needed steps, and get everyone on the office on board. This will pay off and make saving money not only a possibility but a reality.