SharePoint is a web-based platform that combines with Microsoft Office and is used for collaboration. Those who are familiar with such a platform know that apart from collaboration, it is also a document management tool from American MNC Microsoft.
The tool was launched in 2001, but businesses only harnessed its collaborative functions in 2007. In 2016, Microsoft SharePoint’s final version was released, along with advanced functionalities for administrators, end-users, and IT professionals offering SharePoint consulting services.
So, why is SharePoint so necessary for businesses these days?
SharePoint Adds Context to Your Documents
Usually, when you save documents in a specific folder on your server, these are stored traditionally. You should take advantage of SharePoint since it brings context to your folders in the server. For example, with SharePoint, it will be easier to track the updates and running version histories of all the documents you have. The changes for each of these documents are recorded efficiently. This means you have the information relevant to the context and history of each document saved in a specific folder.
Offer Consistent and Seamless User Experience
SharePoint integrates very well with such client-side applications as web browsers and email. If all these applications are seamlessly working together, they can provide a great and consistent end-user experience. SharePoint can simplify users’ interactions with business data, processes, and content. The integration is made even better by outstanding and robust functionalities to assist in product adoption.
Comply with Important Regulatory Requirements
If you are using SharePoint or you are engaging sharepoint consulting services, you can make sure that any critical or sensitive business data are managed and controlled efficiently. Just specify the expiration actions, auditing policies, storage, and security settings related to specific compliance regulations.
The great thing about the architecture of SharePoint is that it is scalable and open. As such, it can offer support to various web services. To establish control over the entire platform, it is equipped with a centralized administration tool. This feature can help managers quickly access and control specific functionalities like system management, features management, SharePoint monitoring, security setting management, and restoration and back-up actions. Managers can also tinker with configuration wizards, general settings, and SharePoint upgrades.
SharePoint permits team members to collaborate, stay informed, and get connected all through the lifecycle of their projects. This feature comes handy for companies that are geographically separated. It makes connecting to a branch in a different location more effortless and seamless through a single portal. Aside from that, it provides a more efficient approach to tackling team-based projects. It allows information to freely flow throughout the organization, a process that makes decision-making faster and better.
Promotes Data Security
SharePoint provides single-unit and broad level security. Its 2010 version allowed organizations to protect their data from unauthorized and malicious access. This is done by managing documents, folders, lists, and site permissions. It also preserves the integrity of the data saved in the SharePoint cloud.
Several companies already utilized SharePoint. If you are ready to experience all these benefits, then it is time to get on board. If you need help in any of your SharePoint needs, you can always get the help of firms offering SharePoint consulting services.